Data Retention Policy

Last Updated: 15/05/2018
URL: www.vets-now.com/legal/data-retention-policy

Thank you for visiting Vets Now.

Your privacy is important to us. This Data Retention Policy is where we explain to you what personal information is collected when you visit our site, how we may use that information, and how long we store it for.

This document should be read together with our Privacy Policy and Cookie Policy.

Our Privacy Policy: You can find our privacy policy www.vets-now.com/legal/privacy-policy which explains more about how we may collect and use your personal information.

Our Cookie Policy: You can find our cookie policy www.vets-now.com/legal/cookie-policy and it explains more about how we may collect personal information about you via cookies (it also explains what cookies are).

If you have any questions please do not hesitate to contact us at [email protected] or, if you prefer to call or write to us, then you can find our contact details at the bottom of this page.

WHO WE ARE

We are VETS NOW LIMITED, our company number is SC339529, and our registered office is at George Square, Castle Brae, Dunfermline, Fife, KY11 8QF, Scotland. But, for the purposes of this Privacy Policy, it’s just easier if we refer to ourselves as “we” or “us”.

PURPOSE OF THIS DOCUMENT

The purpose of the Data Retention Policy is to explain what personal information we may collect about you when you visit our site or interact with our services, how we may use that information, and how long we store it for.

Depending on how you interact with our website and our services we may collect different types of personal information about you. The duration that we retain that personal information will vary depending on how you interact with us. For example, we may retain information about you for a longer period of time if you open an account on our recruitment website or we may only retain statistical information about you if you are merely browsing our site.

If you would like further information, please see our Privacy Policy www.vets-now.com/legal/privacy-policy and our Cookie Policy www.vets-now.com/legal/cookie-policy.

The types of personal information that we collect, its purpose, and retention period is detailed in the tables below.

OUR WEBSITE (EXCLUDING OUR RECRUITMENT WEBSITE)

This table details the personal information and we may collect about you on our site located at https://www.vets-now.com

Type of Personal InformationPurposeRetention of Period
First Name, Last NameIf you sign up for an event or a newsletter, we’d love to address you by nameFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
E-Mail AddressIf you sign up for an event or a newsletter, we’d love to address you by nameFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
Mobile NumberTo get in touch or send you information we think is of interest to youFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year

COOKIES

You can find more information about the types of cookies that we use and their purpose by visiting our Cookie Policy www.vets-now.com/legal/cookie-policy.

Cookie NamePurposeExpiry
utmaUsed to distinguish users and sessions when they connect to our site2 years
utmbUsed to determine new sessions/visits2 years
utmcThis cookie is set for interoperability data analytics software. This cookie operates in conjunction with the _utmb cookie to determine whether the user was in a new session/visitAt end of session
utmzStores the traffic source or campaign that explains how you reached our sit6 months

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. You may also delete any cookies stored on your computer at any time.

You can find out more about changing cookie settings on your computer by visiting http://www.allaboutcookies.org/manage-cookies/.

Different cookies may be stored for different periods of time. In many cases these cookies are updated automatically each time you visit our site or may expire and be deleted by your computer automatically. Each time you visit our site you start a new “session”. When you leave our website the session ends. The expiry period of a cookie will usually run from the date of the most recent session. This means that, each time you visit our site, the expiry period for those cookies may reset.

It is important to understand that when a cookie is placed on your computer it will reside on your hard drive until it expires and is deleted or it may reside on your hard drive until you manually delete it – this entirely depends on your individual browser settings and we do not have control over this.

IP ADDRESS ANONYMISATION

Vets Now Google Analytics code is set to IP Anonymisation.

When a customer of Analytics requests IP address anonymisation, Analytics anonymises the address as soon as technically feasible at the earliest possible stage of the collection network. The IP anonymisation feature in Analytics sets the last octet of IPv4 user IP addresses and the last 80 bits of IPv6 addresses to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never written to disk in this case.

More information can be found here – IP Anonymisation.

MARKETING AND OTHER COMMUNICATION

Type of Personal InformationPurposeRetention of Period
First Name, Last nameIf you sign up for an event or a newsletter, we’d love to address you by nameFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
AddressTo get in touch or send you information we think is of interest to youFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
Mobile NumberTo get in touch or send you information we think is of interest to youFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
Landline NumberTo get in touch or send you information we think is of interest to youFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year
E-Mail AddressTo get in touch or send you information we think is of interest to youFor events, until 1 year after the event, for newsletters until you unsubscribe or have been inactive for a year

If you opt-in to receive marketing information from us then, depending on what personal information we hold about you, we may decide to contact you via e-mail, SMS, telephone, or via the post. You may opt-in to receive general marketing information or we may ask you to opt-in on a case by case basis.

We will do our best to let you know what method or methods of communication we will use. Don’t forget, you can always opt-out from receiving marketing communications from us after you have opted-in or you can tell us that you only want to receive marketing communications in a particular manner, or about a particular product or service. Depending on the type of marketing campaign we might give you the ability to select how you would like to be contacted but this might not always be possible due to technical issues.

CHANGES TO OUR DATA RETENTION POLICY

We may need to change this Data Retention Policy if it’s necessary for legal reasons or to reflect changes to our services or the purposes for which we may wish to collect and process your personal information. In any case, the provisions of this Data Retention Policy may be changed without prejudice to your rights. When we change our Data Retention Policy we will make the updated Data Retention Policy available on our site and we will also update the “Last Updated” date.

Once we change our Data Retention Policy, we will use our reasonable efforts to inform you. This may include asking you to agree to the updated Data Retention Policy before we process further information about you or it may require us to suspend access to parts of our site until you agree to the updated Data Retention Policy – we will only restrict access to parts of our site where we deem it is necessary for us to collect personal information about you, for example, on our recruitment site.

You’re welcome to contact us if you have questions about the changes.

CONTACT US

If you have any questions, comments or requests regarding our Privacy Policy then please do not hesitate to get in touch with us. To make things easier for both of us we would appreciate if you your queries were addressed to our Privacy Officer:

Privacy Officer
Vets Now Limited
Penguin House
Castle Riggs, Dunfermline
KY11 8SG
United Kingdom

or

[email protected].

or
Telephone: +44 (0) 1383 620 064