Vets Now
Locum Privacy & Data Retention Policy
Please take a moment to read our Locum privacy and data retention policy
Vets Now
Locum Privacy & Data Retention Policy
This is an appendix to our privacy and data retention policies, which can be found here:
HOW YOU CONSENT TO US COLLECTING YOUR PERSONAL INFORMATION
By applying to work for us as a locum and submitting your personal information, you consent to us collecting, storing and processing your information.
INFORMATION WE MAY COLLECT
If you consent to us collecting your personal information then we may process the following data about you:
| Information we hold | Why we store your data | Data Retention |
| Name | Address you by the correct name, contact you to book shifts and check availability | As long as we have a working relationship with you |
| Full Address | To send locum contracts and other updates regarding the locum relationship | As long as we have a working relationship with you |
| Phone Number | Contact you to book shifts and check availability | As long as we have a working relationship with you |
| E-Mail Address | Contact you to book shifts, check availability, inform you of payment | As long as we have a working relationship with you |
| CV | To ensure you meet our criteria | As long as we have a working relationship with you |
| Clinical Skills | To ensure you meet our criteria | As long as we have a working relationship with you |
| Right to Work Documentation | To ensure you can legally work in the UK | As long as we have a working relationship with you |
| Financial Details | To pay you – Bank details, Limited company details | As long as we have a working relationship with you |
| National Insurance Number | For pay and tax related queries | As long as we have a working relationship with you |
| Nationality | To ensure you can legally work in the UK and to check we hold the correct documentation | As long as we have a working relationship with you |
| Job Title | So we can identify you as a nurse or vet | As long as we have a working relationship with you |
| RCVS Number | To identify you and to ensure you meet our criteria | As long as we have a working relationship with you |
Sensitive Personal Information:
Occasionally we obtain personal sensitive information about you. For example if you voluntarily provide information outwith our minimum requirements as part of a request for information, or via any information volunteered to us which is contained in your CV. By providing us with your sensitive personal data, you consent to us processing this data for the purposes set out in this privacy policy or any collection notice provided to you.
If you provide any details on a disability or other medical condition you have that may be relevant to the role that you are applying for, we will use that information to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during interview.
Information you may pass to third-parties outside our control:
If you signed up with us through an agency, we will share a data usage report with them as evidence that you have worked with Vets Now as this will enable them to invoice us for use of their services.
HOW WE MAY USE YOUR PERSONAL INFORMATION
When you give us your personal information then we may use it to:
- Carry out our obligations from any contracts entered into between you and us and to provide you with information about our products and services that you request from us. This would include contacting you regarding shifts that are available to you.
- Provide you with information about other goods and services we offer that are similar to and incidental to those that you have already purchased or enquired about or to notify you about changes to our products or services.
If you provide us with your e-mail, telephone or mobile number then we will contact you by electronic means (e-mail or SMS) with information regarding contractual obligations as well as goods and services similar to those which were the subject of a previous service or sale, or negotiations of a service or sale to you.